Friday, February 22, 2008

BASIC NAVIGATION

NAVIGATE

KEYBOARD SHORTCUT KEY

Switch to Mail.

CTRL+1

Switch to Calendar.

CTRL+2

Switch to Contacts.

CTRL+3

Switch to Tasks.

CTRL+4

Switch to Notes.

CTRL+5

Switch to Folder List in Navigation Pane.

CTRL+6

Switch to Shortcuts.

CTRL+7

Switch to next message (with message open).

CTRL+PERIOD

Switch to previous message (with message open).

CTRL+COMMA

Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

F6 or CTRL+SHIFT+TAB

Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.

TAB

Move around within the Navigation Pane.

Arrow keys

Go to a different folder.

CTRL+Y

Go to the Search box.

F3 or CTRL+E

In the Reading Pane, go to the previous message.

ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP

In the Reading Pane, page down through text.

SPACEBAR

In the Reading Pane, page up through text.

SHIFT+SPACEBAR

Expand or collapse a group (with a group selected) in the Navigation Pane.

SHIFT+PLUS SIGN or MINUS SIGN, respectively

Collapse or expand a group in the e-mail message list.

LEFT ARROW or RIGHT ARROW, respectively

Move to next field in Reading Pane.

SHIFT+TAB

Move to previous field in Reading Pane.

CTRL+TAB

Go back to previous view in main Outlook window.

ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE

Go forward to next view in main Outlook window.

ALT+RIGHT ARROW

SEARCH

NAVIGATE

KEYBOARD SHORTCUT KEY

Find a message or other item.

CTRL+E

Clear the search results.

ESC

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.

CTRL+ALT+A

Expand the Search Query Builder.

CTRL+ALT+W

Use Advanced Find.

CTRL+SHIFT+F

Create a new Search Folder.

CTRL+SHIFT+P

Search for text within a message or other item.

F4

Find next during text search within a message or other item.

SHIFT+F4

Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.

CTRL+H

Expand search to include the desktop.

CTRL+ALT+K

CONTACTS

NAVIGATE

KEYBOARD SHORTCUT KEY

Open the Add list.

ALT+A

Select text in Label box when the field with a label assigned is selected.

ALT+B

Open the Add Card Picture dialog box.

ALT+C

Place cursor at beginning of Edit box.

ALT+E

Select the Fields box.

ALT+F

Select the Image Align drop-down list.

ALT+G

Select color palette for background.

ALT+K, then ENTER

Select Layout drop-down list.

ALT+L

Remove a selected field from the Fields box.

ALT+R

CALENDER

NAVIGATE

KEYBOARD SHORTCUT KEY

Create a new appointment (when in Calendar).

CTRL+N

Create a new appointment (in any Outlook view).

CTRL+SHIFT+A

Create a new meeting request.

CTRL+SHIFT+Q

Forward an appointment or meeting.

CTRL+F

Reply to a meeting request with a message.

CTRL+R

Reply All to a meeting request with a message.

CTRL+SHIFT+R

Show 10 days in the calendar.

ALT+0

Show 1 day in the calendar.

ALT+1

Show 2 days in the calendar.

ALT+2

Show 3 days in the calendar.

ALT+3

Show 4 days in the calendar.

ALT+4

Show 5 days in the calendar.

ALT+5

Show 6 days in the calendar

ALT+6

Show 7 days in the calendar

ALT+7

Show 8 days in the calendar

ALT+8

Show 9 days in the calendar

ALT+9

Go to a date.

CTRL+G

Switch to Month view.

ALT+= or CTRL+ALT+4

Go to the next day.

CTRL+RIGHT ARROW

Go to the next week.

ALT+DOWN ARROW

Go to the next month.

ALT+PAGE DOWN

Go to the previous day.

CTRL+LEFT ARROW

Go to the previous week.

ALT+UP ARROW

Go to the previous month.

ALT+PAGE UP

Go to the start of the week.

ALT+HOME

Go to the end of the week.

ALT+END

Switch to Full Week view.

ALT+MINUS SIGN or CTRL+ALT+3

Switch to Work Week view.

CTRL+ALT+2

Go to previous appointment.

CTRL+COMMA or CTRL+SHIFT+COMMA

Go to next appointment.

CTRL+PERIOD or CTRL+SHIFT+PERIOD

Set up recurrence for an appointment or task.

CTRL+G

E-mail

NAVIGATE

KEYBOARD SHORTCUT KEY

Switch to Inbox.

CTRL+SHIFT+I

Switch to Outbox.

CTRL+SHIFT+O

Choose the account from which to send a message.

CTRL+TAB (with focus on the To box) and then TAB to the Accounts button

Check names.

CTRL+K

Send.

ALT+S

Reply to a message.

CTRL+R

Reply all to a message.

CTRL+SHIFT+R

Forward a message.

CTRL+F

Mark a message as not junk.

CTRL+ ALT+J

Display blocked external content (in a message).

CTRL+SHIFT+I

Post to a folder.

CTRL+ SHIFT+S

Apply Normal style.

CTRL+SHIFT+N

Check for new messages.

CTRL+M or F9

Go to the previous message.

UP ARROW

Go to the next message.

DOWN ARROW

Create a new message (when in Mail).

CTRL+N

Create a new message (from any Outlook view).

CTRL+SHIFT+M

Open a received message.

CTRL+O

Open the Address Book.

CTRL+SHIFT+B

Convert an HTML or RTF message to plain text.

CTRL+SHIFT+O

Add a Quick Flag to an unopened message

INSERT

Display the Flag for Follow Up dialog box.

CTRL+SHIFT+G

Mark as read.

CTRL+Q

Mark as unread.

CTRL+U

Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.

CTRL+SHIFT+W

Find or replace.

F4

Find next.

SHIFT+F4

Send.

CTRL+ENTER

Print.

CTRL+P

Forward.

CTRL+F

Forward as attachment.

CTRL+ALT+F

Show the properties for the selected item.

ALT+ENTER

Mark for Download.

CTRL+ALT+M

Clear Mark for Download.

CTRL+ALT+U

Display Send/Receive progress.

CTRL+B (when a Send/Receive is in progress)

PRINT PREVIEW

NAVIGATE

KEYBOARD SHORTCUT KEY

Open Print Preview.

Press ALT+F and then press V

To print an item in an open window, press ALT+F, press W, and then press V

Print a print preview.

ALT+P

Open Page Setup from Print Preview.

ALT+S or ALT+U

Zoom.

ALT+Z

Close Print Preview.

ALT+C

FLAGS

NAVIGATE

KEYBOARD SHORTCUT KEY

Open the Flag for Follow Up dialog box to assign a flag.

CTRL+SHIFT+G

COLOR CATEGORIES

NAVIGATE

KEYBOARD SHORTCUT KEY

Delete the selected category from the list in the Color Categories dialog box.

ALT+D

FORMS

NAVIGATE

KEYBOARD SHORTCUT KEY

Save Form Design.

CTRL+ALT+SHIFT+F12

Save Form Data.

CTRL+SHIFT+F11

Create a new Microsoft Office InfoPath form.

Click in an InfoPath folder, and then CTRL+N.