BASIC NAVIGATION

NAVIGATE

KEYBOARD SHORTCUT KEY

Switch to Mail.	CTRL+1
Switch to Calendar.	CTRL+2
Switch to Contacts.	CTRL+3
Switch to Tasks.	CTRL+4
Switch to Notes.	CTRL+5
Switch to Folder List in Navigation Pane.	CTRL+6
Switch to Shortcuts.	CTRL+7
Switch to next message (with message open).	CTRL+PERIOD
Switch to previous message (with message open).	CTRL+COMMA
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.	F6 or CTRL+SHIFT+TAB
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.	TAB
Move around within the Navigation Pane.	Arrow keys
Go to a different folder.	CTRL+Y
Go to the Search box.	F3 or CTRL+E
In the Reading Pane, go to the previous message.	ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, page down through text.	SPACEBAR
In the Reading Pane, page up through text.	SHIFT+SPACEBAR
Expand or collapse a group (with a group selected) in the Navigation Pane.	SHIFT+PLUS SIGN or MINUS SIGN, respectively
Collapse or expand a group in the e-mail message list.	LEFT ARROW or RIGHT ARROW, respectively
Move to next field in Reading Pane.	SHIFT+TAB
Move to previous field in Reading Pane.	CTRL+TAB
Go back to previous view in main Outlook window.	ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE
Go forward to next view in main Outlook window.	ALT+RIGHT ARROW

SEARCH

NAVIGATE

KEYBOARD SHORTCUT KEY

Find a message or other item.	CTRL+E
Clear the search results.	ESC
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.	CTRL+ALT+A
Expand the Search Query Builder.	CTRL+ALT+W
Use Advanced Find.	CTRL+SHIFT+F
Create a new Search Folder.	CTRL+SHIFT+P
Search for text within a message or other item.	F4
Find next during text search within a message or other item.	SHIFT+F4
Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.	CTRL+H
Expand search to include the desktop.	CTRL+ALT+K

CONTACTS

NAVIGATE

KEYBOARD SHORTCUT KEY

Open the Add list.	ALT+A
Select text in Label box when the field with a label assigned is selected.	ALT+B
Open the Add Card Picture dialog box.	ALT+C
Place cursor at beginning of Edit box.	ALT+E
Select the Fields box.	ALT+F
Select the Image Align drop-down list.	ALT+G
Select color palette for background.	ALT+K, then ENTER
Select Layout drop-down list.	ALT+L
Remove a selected field from the Fields box.	ALT+R

CALENDER

NAVIGATE

KEYBOARD SHORTCUT KEY

Create a new appointment (when in Calendar).	CTRL+N
Create a new appointment (in any Outlook view).	CTRL+SHIFT+A
Create a new meeting request.	CTRL+SHIFT+Q
Forward an appointment or meeting.	CTRL+F
Reply to a meeting request with a message.	CTRL+R
Reply All to a meeting request with a message.	CTRL+SHIFT+R
Show 10 days in the calendar.	ALT+0
Show 1 day in the calendar.	ALT+1
Show 2 days in the calendar.	ALT+2
Show 3 days in the calendar.	ALT+3
Show 4 days in the calendar.	ALT+4
Show 5 days in the calendar.	ALT+5
Show 6 days in the calendar	ALT+6
Show 7 days in the calendar	ALT+7
Show 8 days in the calendar	ALT+8
Show 9 days in the calendar	ALT+9
Go to a date.	CTRL+G
Switch to Month view.	ALT+= or CTRL+ALT+4
Go to the next day.	CTRL+RIGHT ARROW
Go to the next week.	ALT+DOWN ARROW
Go to the next month.	ALT+PAGE DOWN
Go to the previous day.	CTRL+LEFT ARROW
Go to the previous week.	ALT+UP ARROW
Go to the previous month.	ALT+PAGE UP
Go to the start of the week.	ALT+HOME
Go to the end of the week.	ALT+END
Switch to Full Week view.	ALT+MINUS SIGN or CTRL+ALT+3
Switch to Work Week view.	CTRL+ALT+2
Go to previous appointment.	CTRL+COMMA or CTRL+SHIFT+COMMA
Go to next appointment.	CTRL+PERIOD or CTRL+SHIFT+PERIOD
Set up recurrence for an appointment or task.	CTRL+G

E-mail

NAVIGATE

KEYBOARD SHORTCUT KEY

Switch to Inbox.	CTRL+SHIFT+I
Switch to Outbox.	CTRL+SHIFT+O
Choose the account from which to send a message.	CTRL+TAB (with focus on the To box) and then TAB to the Accounts button
Check names.	CTRL+K
Send.	ALT+S
Reply to a message.	CTRL+R
Reply all to a message.	CTRL+SHIFT+R
Forward a message.	CTRL+F
Mark a message as not junk.	CTRL+ ALT+J
Display blocked external content (in a message).	CTRL+SHIFT+I
Post to a folder.	CTRL+ SHIFT+S
Apply Normal style.	CTRL+SHIFT+N
Check for new messages.	CTRL+M or F9
Go to the previous message.	UP ARROW
Go to the next message.	DOWN ARROW
Create a new message (when in Mail).	CTRL+N
Create a new message (from any Outlook view).	CTRL+SHIFT+M
Open a received message.	CTRL+O
Open the Address Book.	CTRL+SHIFT+B
Convert an HTML or RTF message to plain text.	CTRL+SHIFT+O
Add a Quick Flag to an unopened message	INSERT
Display the Flag for Follow Up dialog box.	CTRL+SHIFT+G
Mark as read.	CTRL+Q
Mark as unread.	CTRL+U
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.	CTRL+SHIFT+W
Find or replace.	F4
Find next.	SHIFT+F4
Send.	CTRL+ENTER
Print.	CTRL+P
Forward.	CTRL+F
Forward as attachment.	CTRL+ALT+F
Show the properties for the selected item.	ALT+ENTER
Mark for Download.	CTRL+ALT+M
Clear Mark for Download.	CTRL+ALT+U
Display Send/Receive progress.	CTRL+B (when a Send/Receive is in progress)

PRINT PREVIEW

NAVIGATE

KEYBOARD SHORTCUT KEY

Open Print Preview.	Press ALT+F and then press V
	To print an item in an open window, press ALT+F, press W, and then press V
Print a print preview.	ALT+P
Open Page Setup from Print Preview.	ALT+S or ALT+U
Zoom.	ALT+Z
Close Print Preview.	ALT+C

FLAGS

NAVIGATE

KEYBOARD SHORTCUT KEY

Open the Flag for Follow Up dialog box to assign a flag.

CTRL+SHIFT+G

COLOR CATEGORIES

NAVIGATE

KEYBOARD SHORTCUT KEY

Delete the selected category from the list in the Color Categories dialog box.

ALT+D

FORMS

NAVIGATE

KEYBOARD SHORTCUT KEY

Save Form Design.	CTRL+ALT+SHIFT+F12
Save Form Data.	CTRL+SHIFT+F11
Create a new Microsoft Office InfoPath form.	Click in an InfoPath folder, and then CTRL+N.